The Get It Right Initiative Limited understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all of our stakeholders and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
1. Information about us
The Get It Right Initiative Limited
A company limited by guarantee registered in the United Kingdom under company number 10532177
Registered address: Office 7, 35-37 Ludgate Hill, London, EC4M
VAT number: 282831979
Data Protection Officer: Tom Barton
Email address: firstname.lastname@example.org
2. What does this notice cover?
This privacy information explains how we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.
3. What is personal data?
Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.
The personal data that we use is set out in Part 5, below.
4. What are my rights?
Under the GDPR, you have the following rights, which we will always work to uphold:
a) The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 11.
b) The right to access the personal data we hold about you. Part 10 will tell you how to do this.
c) The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 11 to find out more.
d) The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Part 11 to find out more.
e) The right to restrict (i.e. prevent) the processing of your personal data.
f) The right to object to us using your personal data for a particular purpose or purposes.
g) The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 10.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
5. What personal data do you collect?
We may collect some or all of the following personal data (this may vary according to your relationship with us:
- Date of birth (directors of GIRI only)
- Email address
- Telephone number
- Business name
- Job title
- Payment information
- IP Addresses (GIRI website)
- Location data (GIRI website)
- Profiling and analytics data (GIRI website)
6. How do you use my personal data?
Under the GDPR, we must always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data will be used the following purposes:
- Internal record keeping.
- Contacting site visitors who have filled in membership contact form.
- Your personal details are required for us to enter into a contract with you.
- We may send emails about our new courses and events using the email address which you have provided.
- We may contact you by email or phone to gather information which would be used to customise our website and make it better suited to members needs.
7. How long will you keep my personal data?
We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected.
Your personal data in, most cases, will be kept for 6 years from the end of the last financial year in accordance with legislation.
For website specific data such as IP addresses, cookies and google analytics, please visit the GIRI website privacy page on https://getitright.uk.com/privacy/ .
8. How and where do you store or transfer my personal data?
We store your personal data in the following locations:
- In its registered inspection address Office 7, 35-37 Ludgate Hill, London, EC4M
- SAGE One
- Lloyds Online for Business
- GIRI Website
The Get It Right Initiative Limited also uses a virtual PA based in South Africa who has access to names and address of business contacts. As South Africa is not in the EEA we will take additional steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the GDPR as follows. in the UK via dropbox which is accessible to the directors of The Get It Right Initiative Limited I and Callum Lee the company accountant.
The security of your personal data is essential to us and to protect your data, we have obtained a signed data processing agreement with ourselves and Virtual PA to ensure compliance with GDPR.
Do you share my personal data?
We will not share any of your personal data with any other third parties for any purposes, subject to one important exception.
In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
9. How can I access my personal data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 10.
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover the administrative costs in responding.
We will respond to your subject access request one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
10. How do I contact you?
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:
Postal Address: Office 7, 35-37 Ludgate Hill, London, EC4M 7JN.
11. Changes to this Privacy Notice
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or we change our business in a way that affects personal data protection.